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Tag: Email

Connecting Microsoft Outlook 2007 to Gmail without SSL

by on Jan.19, 2011, under Outlook

Once you’ve used Microsoft Outlook to manage your e-mails, calendar, and tasks, it is really hard to use other platforms. Luckily, Microsoft Outlook 2007 makes it easy to manage all of your email accounts in one place, including Gmail. In this tutorial, I will show you how to hook up your Microsoft Outlook 2007 client to the Gmail e-mail servers, so that you can manage your Gmail account through Outlook. This article explains how to connect to Gmail without SSL Encryption, which is not recommended for normal usage.

Note:

It is highly recommended to use SSL Encryption for connecting to e-mail servers, which is supported by Gmail. See this article to learn how to connect Microsoft Outlook 2007 to Gmail with SSL.

Prerequisites

Before you can use Microsoft Outlook 2007 to connect to your Gmail server, you must enable POP e-mail on the server from your Gmail account. This article explains how to Enable POP E-mail in your Gmail account. Once you have enabled POP through your Gmail account, you can configure Microsoft Outlook 2007 to be your Gmail e-mail client.

Step-by-Step

  1. From the Windows Start menu, click on the Programs menu to show it and click the Microsoft Office folder to show the Office program list. Click the Outlook icon start Microsoft Outlook 2007.
  2. Figure 1: Microsoft Outlook 2007

    Figure 1: Microsoft Outlook 2007


  3. If this is the first time you’ve started Outlook and have not setup any previous accounts, you will be prompted to setup a new account automatically and the Add New E-mail Account wizard will be opened. Otherwise, click on the Tools menu and click the Account Settings option to open the Account Settings dialog (Figure 2 below). On the E-mail tab of the Account Settings dialog, click the New button to start the Add New E-mail Account wizard (Figure 3 below).
  4. Figure 2: The Outlook 2007 Account Settings dialog

    Figure 2: The Outlook 2007 Account Settings dialog


  5. On the first page of the Add New E-mail Account wizard, make sure that the “Microsoft Exchange, POP3, IMAP, or HTTP” option is selected (which is the default) and click the Next button.
  6. Figure 3: The Add New E-mail Account wizard

    Figure 3: The Add New E-mail Account wizard


  7. On the second page of the wizard, simply Check the “Manually configure server settings or additional server types” option so that is it selected. Then click the Next button, you do not need to add any other settings here.
  8. Figure 4: Configure Outlook Manually option

    Figure 4: Configure Outlook Manually option


  9. On the third page of the wizard, ensure that the “Internet E-mail” option is selected (which is the default) and then click the Next button.
  10. Figure 5: Select the Internet E-mail option

    Figure 5: Select the Internet E-mail option


  11. On the fourth page of the wizard, fill in all of the fields, providing the following settings:

    Gmail Account Settings:

    Your Name: Your name as you want it to appear in the e-mail header.

    E-mail Address: Your Gmail e-mail address. Example: my_account@gmail.com

    Account Type: POP

    Incoming mail server: pop.gmail.com

    Outgoing mail server: smtp.gmail.com

    User Name: Your Gmail e-mail account user name. Example: my_account (this is the part of your e-mail address to the left of the @ sign.)

    Password: Your Gmail account password.

    Then a Check the “Remember Password” option, if desired. But, before moving on, click the “More Settings” button to open the Internet E-mail Settings dialog.

  12. Figure 6: Adding the Basic Account Settings for Gmail

    Figure 6: Adding the Basic Account Settings for Gmail


  13. At the Internet Account Settings dialog, you have two options depending on the type of connection you decide to use, and both are available from Gmail, but for this example, we will be creating a connection that does NOT use SSL encryption.
  14. Figure 7: The Internet E-mail Settings dialog

    Figure 7: The Internet E-mail Settings dialog


  15. For Connections without SSL (Not Recommended – Less Secure): On the “Outgoing Server” tab of the Internet E-mail Options dialog, Check the “My outgoing server (SMTP) requires authentication” option and ensure the “Use Same Settings” option is selected.
    Figure 8: The Outgoing Server settings

    Figure 8: The Outgoing Server settings


  16. On the Internet E-mail Settings dialog, on the “Advanced” tab, provide the following settings:

    Advanced Account Settings without SSL for Gmail:
    a. Incoming Server (POP3): 110
    b. This server requires an encrypted connection: No
    c. Outgoing Server (SMTP): 587

  17. Figure 9: The Advance options without using SSL

    Figure 9: The Advance options without using SSL


  18. Then click the OK button to accept the changes on the Internet E-mail Settings dialog. You will be returned to the Add New E-mail Account wizard. Click the Test Account Settings button to verify that the settings are working correctly.
    Figure 10: Test the Account Settings

    Figure 10: Test the Account Settings

    If everything is working correctly, you will see the following message:

    Figure 11: Successful Gmail E-mail Account Test

    Figure 11: Successful Gmail E-mail Account Test

  19. Finally, close the Test Account Settings dialog, and then click the Next button on the Add New E-mail Account wizard and click the Finish button to close the wizard.

Congratulations, you have now successfully configured Microsoft Outlook 2007 to use POP e-mail with your Gmail e-mail account.

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